Bid Submission by Suppliers (Before Deadline)
Tender Requirements
For security reasons, this Board does not publish our current tender list via the website. Please contact us directly to inquire about current tenders and our list of registered and accredited local sourcing agents.
Selection and Award Criteria
The following selection criteria will be applied to Tenderers (or consortium as a whole):
- The average annual turnover of the Tenderer must exceed the invoice value of the present contract.
- Registration with this Board is mandatory (sine qua non).
- Quality certifications such as ISO, CE Mark, or other approved standards must be provided for products.
- The financial situation of the Tenderer should not be in deficit, accounting for debts at the start and end of the year.
- The Tenderer must have successfully completed at least one project valued at 10% of this contract within the past two years.
Registered and Accredited Consultant/Agents
- Mr. Shakeel Gill
- Mohamed Ben
- Sheikh Nasser Razik
Contract Supply Documents Required
Bidders/Suppliers must submit the following documents through their respective local Agent:
- A Quotation in either CIF or FOB terms.
- An Application Letter or Letter of Intent stating supplier's interest and capability.
- An Authorization Letter appointing a local company as Agent/Representative.
- Completed company Application/Registration Forms.
- Proof of payment of the Registration Fee: US$6,550 or equivalent in Euros/local currency.
- Company Profile.
- Evidence of company’s legal registration in country of origin.
- Names and positions of company officials.
- Proforma Invoice covering required products and quantities.
Company/Tender Registration Fee
All suppliers/contractors must register with this Board as legal non-residential suppliers by paying a fee of US$6,550 (or Euro/local currency equivalent). The fee is payable in cash to the Revenue Department of this Board at the time of tender submission through the local Agent.
This fee is 100% refundable within 72 hours of formal disqualification if the company does not meet the nomination criteria.
Tenders will be rejected if:
- Submitted without a completed registration form.
- Submitted without proof of payment of the registration fee.
- Contain additional clauses to the Tender Application/Registration Form.
- Contain deviations from Board requirements.
Provincial Preference Policy
Tender evaluation and contract awards will comply with the latest Guidelines and Instructions for Provincial Preference Policy, the Public Tender Act 2003 (Act 663), and associated regulations.
Communication & Clarifications
Private contact between the Contracting Authority and any Tender Company is prohibited, except when clarification of the tender dossier is necessary. Requests for explanation should be submitted through the local representative/agent, and official responses will be published by the Tender Board Chairman.
Opening of Bids
Bids will be opened publicly immediately after the submission deadline. Tenderers or their representatives may attend the opening.
Contract Payment Terms
- Successful bidders will receive contract payment within five (5) working days of contract endorsement.
- Payments are made via bank wire transfer.
- Standard payment terms are 80% advance and 20% before shipment, with exceptions possible.
Signing of the Contract
Contracts can be signed electronically (e.g., email). If required, successful Tenderers must appear in person upon invitation.
Legal Guarantor
Every contract winner must provide a legal representative (Attorney) of national origin who is a senior advocate in the country.
Tax Obligations
Contract winners may be required to pay government taxes as applicable.
Physical Meeting & Site Visit
No public information is released regarding meetings or site visits. Relevant parties will be informed as appropriate.
Implementation Period
Approved items shall be delivered and installed (if required) within 360 days of contract signing or as specified.
Additional Selection Criteria Details
- Turnover must exceed invoice value by at least 10%.
- Financial stability with no deficit at start and end of year.
- Successful experience on related projects at minimum 10% of contract value.
Economic operators may rely on the capacities of other entities (e.g., parent companies) if proof of resource availability is provided.
The Contracting Authority must respond to all bidder questions at least 11 days before submission deadline.
Language of Procedure
All communications and tender documents must be submitted in English.